How to Set Up a QR Code for Your Event Photos
Create a shared album, download its QR code and print it where guests can see it. Guests scan the code with their phone camera and add their photos in a browser, without an app or guest account.
1. Create and personalise your album
Choose your album plan and sign in to save a draft. Add the event name, cover and a short welcome message so guests recognise the right album. Choose whether guests can browse the gallery or only upload. You can personalise and preview the draft before paying.
2. Download the QR code from Share
In your album, open Share and select Download QR code to save the PNG. Choose Print a welcome sign for a quick sign, or insert the PNG into a free A5 or 5×7 inch template. Use Copy album link for invitations or messages that guests will read on the same phone.
You can prepare the signs while the album is a draft. Use the guest QR code from Share so it opens the right album, rather than making a code from the address of an owner settings page.
3. Open guest access when you’re ready
For a personal album, complete payment and select Start album when you want guests to join. Payment and opening are separate: the QR code can be printed in advance, but guests can only view or upload when the album is open and the relevant permissions are enabled. Personal hosting runs for 12 months from opening. If your venue is providing the album, check who will publish it and when.
4. Test the printed sign as a guest
- Print one copy at actual size. Keep the QR code dark on a light background, leave the white border clear and avoid glossy glare.
- Put it where guests will stand or sit. Scan it at that distance on an iPhone and Android phone if possible.
- With the album open, scan from a phone that isn’t signed in as the owner. Check the album name and try adding a sample photo if uploads are meant to be open.
See a worked A5 sign example and where to put it.
What should the sign say?
My wedding
Put an A5 sign near the guestbook and smaller cards on reception tables. Ask the MC to mention the album once.
“Help us see the moments we missed. Scan to share your wedding photos.”
My birthday party
Put a card near the cake or photo backdrop. Send the album link with your thank-you message so guests can add the photos they missed.
“Got a great party photo? Scan to add it to our birthday album.”
My baby shower
Place a sign by the gift table. Share the guest link only with the people you want to invite to the album.
“Scan to share your photos from the baby shower.”
My company event
Put the code on registration signage and the closing slide. Say who will see the photos and choose upload-only mode if attendees should not browse them.
“Scan to send your event photos to the organising team.”
If guests can’t add photos
- The camera won’t scan the code: try a larger print, better lighting and more white space around the code. Send the album link as a fallback.
- The page opens but the album is closed: check that the album is live and hasn’t been paused or scheduled for a later date.
- There is no upload button: check that guest access isn’t set to view-only. If approval is enabled, new photos may wait for review before others can see them.
- The venue connection is weak: send the album link after the event so guests can upload on a stronger connection.
Get the album ready before the event
Personalise your draft for free. Personal photo albums cost $25 USD, or $35 USD with video and a written guestbook, paid once.
Create your album →